Policies

Metadata Policy

1. Anyone may access the metadata free of charge.
2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.

Data Policy

1. Anyone may access full items free of charge.
2. Copies of full items generally can be:
   • reproduced in any format or medium
   • for personal research or study purposes without prior permission or charge.
   provided:
   • the authors, title and full bibliographic details are given
   • a hyperlink and/or URL are given for the original metadata page
   • the content is not changed in any way
3. Full items must not be harvested by robots except transiently for full-text indexing or citation analysis
4. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
5. This repository is not the publisher; it is merely the online archive.

Content Policy

1. This is an institutional or departmental repository.
2. edoc is restricted to:
   • Journal articles
   • Bibliographic references
   • Conference and workshop papers
   • Theses and dissertations
   • Unpublished reports and working papers
   • Books, chapters and sections
   • Multimedia and audio-visual materials
   • Other special item types
3. Deposited items may include:
   • submitted versions (as sent to journals for peer-review)
   • accepted versions (author's final peer-reviewed drafts)
   • published versions (publisher-created files)
4. Items are individually tagged with:
   • their peer-review status.
   • their publication status.
5. For more information, please see webpage: https://ub.unibas.ch/de/open-science-publizieren-digitale-forschung/edoc/

Submission Policy

1. Items may only be deposited by accredited members, and academic staff of the institution, or their delegated agents.
2. Authors may only submit their own work for archiving.
3. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of edoc, valid layout & format, and the exclusion of spam
4. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
5. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
6. If edoc receives proof of copyright violation, the relevant item will be removed immediately.
7. For more information see webpage: https://ub.unibas.ch/de/open-science-publizieren-digitale-forschung/edoc/

Preservation Policy

1. Items will be retained indefinitely.
2. edoc will try to ensure continued readability and accessibility.
   • Items will be migrated to new file formats where necessary.
   • It may not be possible to guarantee the readability of some unusual file formats.
3. edoc regularly backs up its files according to current best practice.
4. Items may not normally be removed from edoc.
5. Acceptable reasons for withdrawal include:
   • Journal publishers' rules
   • Proven copyright violation or plagiarism
   • Legal requirements and proven violations
   • National Security
   • Falsified research
6. Withdrawn items are not deleted per se, but are removed from public view.
7. Withdrawn items' identifiers/URLs are retained transiently.
8. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories.
9. The metadata of withdrawn items will not be searchable.
10. Changes to deposited items are not permitted.
11. Errata and corrigenda lists may be included with the original record if required.
12. If necessary, an updated version may be deposited.
    • There will be links between earlier and later versions, with the most recent version clearly identified.
13. In the event of edoc being closed down, the database will be transferred to another appropriate archive.